Project Manager

POSITION SUMMARY

This position will perform overall project management services for Charles Drew Health Center, with special emphasis on project assigned by the Chief Financial Officer (CFO). The Project Manager (PM) has responsibility for maintaining quality record keeping, communication and tracking of assigned projects. The PM will maintain project scope compliance, schedule, high level budget management and ensuring coordination between departments and disciplines, both internal and external. The PM will establish an extensive plan of each project and provide ongoing review of project plans to ensure projects are executed on schedule, with dedication to quality, and alignment with the mission of Charles Drew Health Center.

POSITION-SPECIFIC COMPETENCIES/ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES

• Use designated platform for all Project Management plans and progress
• Provide monthly written reports to CFO on the progress of projects and anticipated challenges
• Provide verbal reports, to include progress and challenges, on all projects to CFO at scheduled one-on-one meeting
• Provide regular written and verbal updates to project stakeholders
• Maintain records related to projects
• Provide ongoing analysis of project deliverables.
• Develop matrix to review current and future vendors, use findings to make recommendations to leadership
• Develop timeline to bid out service agreements/contracts
• Establish process for project review between operational and financial team members
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• Develop process to streamline process for opening additional service delivery sites
• Escalate issues to CFO.
• Ensure execution of project goals with professionalism and excellence
• Work closely with the Procurement specialist and department managers (when applicable) for supply orders, when needed
• Ensure that all program payment requisitions are approved and signed off by CFO.
• Works closely and collaboratively with the Business Office to understand and stay within budget.
• Participate in annual budgeting meetings
• Other duties as assigned

KEY ATTRIBUTES

• A philosophy of collaboration and teamwork.
• A philosophy of management by being present, actively engaged and being a servant leader. 
• Clinical credibility with members of health care team.
• A mission-driven individual who can embrace and commit to Mission and Core Values; articulate about stewardship. 
• A self-starter, results-oriented personality. 
• Excellent interpersonal and communication skills, with the ability to adapt to the complex behaviors or attitudes that may be seen in the adolescent/young adult population. 
• The ability to relate well to a wide variety of individuals. 
• The ability to hear, to understand, to reflect, and to mediate on issues. 

     POSITION REQUIREMENTS

• Five to Ten years of experience in the procurement and purchasing environment.
• Working knowledge of processes and workflows related to RFPs, RFQs, purchase orders, required.
• Bachelor’s Degree or equivalent from an accredited college or university with major course work in business administration, or equivalent experience.
• Demonstrated mastery of critical thinking, analytics, and problem-solving skills required.
• Demonstrated ability to interact and communicate effectively with individuals at various levels both inside and outside of the organization, often in sensitive situations.
• Proficiency with Microsoft Office – particularly Excel, Teams, Word and Project
• Demonstrates strong interpersonal skills and excellent communication skills both written and verbal, as well as, exhibiting strong organizational skills and work ethic.
• Demonstrates a professional demeanor when responding to partners, patients and peers.
• Hearing - must be able to respond to telephone calls and face-to-face interactions.   Near vision - to type on computer.
• Hours of Work: Monday through Friday, 8AM-5PM subject to change based on project needs.  Expect to work 40 hour a week minimum.
• Travel: Some travel required.  
• Exposure: The exposure characteristics described here are representative of those an employee encounters while performing the essential functions of this position.  For example, while performing the essential functions of this job, the employee may be exposed to fumes or airborne particles and toxic or caustic chemicals.  Additionally, the employee may be exposed to blood borne and other hazardous chemicals.  Finally, the noise level in the work environment can be an environment that is quite loud.  In all cases personal protective equipment will be provided to the employee in combination with adequate ventilation and other engineering controls to minimize the risk of exposure or other hazardous occurrence.
• Physical: Reasonable accommodation may be made to enable individuals with special challenges to perform these essential functions.