Facilities Coordinator

AECOM is seeking a Facilities Coordinator to join the DCS AMER Real Estate Group. This role will provide comprehensive support to the West Regional Facilities Manager, assisting with a variety of tasks that ensure the smooth operation of AECOM’s facilities across the West Region. This includes occasional responsibilities within the Canadian Region.

This will be a hybrid position including a combination of both remote and in-office that will be based in Denver, CO.

Job Responsibilities will include, but not be limited to:

Daily Responsibilities:

• Email Management: Promptly address incoming emails and assess incident-related communications.

• Procurement Duties: Oversee invoice approvals, process purchase requests, track invoice payments, handle invoice coding and submissions, reconcile invoices, and manage supplier setups among other related tasks.

• Occupancy Tracking: Maintain and update the occupancy log as required.

Weekly Tasks:

• Occupancy Reporting: Prepare and disseminate the occupancy report.

Monthly Obligations:

• Financial Documentation: Handle monthly billing and invoice processing.

• Ongoing Support:

• Communication: Answer calls pertaining to West Region office issues and provide assistance to team members.

• Documentation: Keep regional team workbooks and files current with the latest updates.

• Meeting Participation: Attend meetings, take detailed notes, and list action items for team members.

• Ad-hoc Assistance: Provide support for non-routine office tasks as they arise.

• Project Involvement: Support for various tasks and projects on an as-needed basis.

Qualifications

Minimum Requirements:

• BA/BS + 2 years of relevant experience with facilities management and/or administrative activities or a demonstrated equivalency of experience and/or education

Preferred Qualifications:

• Previous database data entry, reporting and/or data analysis and presentation is preferred

• Strong Mathematical skills to help collect, measure, organize and analyze data

• Problem-solving skills and the ability to maintain a schedule

• Accuracy and attention to detail; ability for critical thinking

• Team player, flexible, multi-tasker, excellent sense of customer service, and "can do" attitude

• Must have excellent communication skills - writing, interpretation, judgment, and interpersonal style

• Advanced skills in MS Office suite - Excel, Word, PowerPoint, Outlook, Teams